Registrar’s Office


Name of Service: Enrolment
Schedule of Availability of Service:

Enrolment Period 8:00 a.m. to 5:00 p.m. (No Noon Break)

Who may avail of the service: All Freshmen, Transferees, Old/Returning Students
What are the requirements:

For first year students

  • Form 138-A
  • Certificate of Good Moral Character
  • Photo Copy of Birth Certificate
  • 2 Copies 2” x 2” I.D. colored picture
  • 1 Copy 1” x 1” I.D. colored picture
  • Medical Certificate
  • Chest X-Ray Result (if necessary)
  • Stool Exam. Result (for Food Tech./HM students only)
  • CBC Result (Optional)
  • ISHIHARA Test Result (if necessary)
  • Audiometry Test Result (if necessary)
  • HEP B Test Result (if necessary)

For transferees

  • Certificate of transfer credentials
  • Transcript of Records (informative copy)
  • Item Nos. 2-12 of A

For old returning students

  • Accomplished student’s clearance
  • Rating Slip

How to Avail Service

Step Client Service Provider Duration In Charge Fees Form
 1 Submit evaluation form issued by Students Affairs Office (SAO) Receive evaluation form and issue registration form 5 mins. Registrar’s Staff   RO Form 1
2 Fill up registration form         RO Form 1
3 Go through the enrollment process   20-30 mins.      
  Go to the EDP Entry student’s data permanent record   EDP In-charge    
  Proceed to the School Clinic Conduct Physical Examination and collect PTGEAI and Medicare Fee (CVSCAFT only)   Medical Officer / Public Health Nurse    
  Proceed to the Guidance Office Give copies of Student’s Inventory Form and Student’s with Special Needs Form and let student fill up the form   Guidance Counselor   Student’s Inventory Form
  Proceed to the Dean’s office Dean assessed, approved and signed the enrollment form.   Dept. Dean    
4 Submit accomplished form Evaluate / Validated accomplished form 5 min Registrar’s Staff   RO Form 1
5   Issue students copy of the enrolment form 2 min Registrar’s Staff   RO Form 1
6   Assess the number of pages to be paid to the cashier 1 min Registrar’s Staff    

Name of Service: Processing of TOR / Diploma / Form 137-A / Certifications
Schedule of Availability of Service:

Monday to Friday /  8:00 a.m. to 5:00 p.m. (No Noon Break)

Who may avail of the service: All students/graduates of CSCST
What are the requirements:
  • Student’s Clearance
  • Documentary Stamp (1 stamp per document)
  • Authorization Letter (if by proxy)
  • Colored 2” x 2 “ I.D. Picture (1 copy)

How to Avail Service

Step Client Service Provider Duration In Charge Fees Form
1 Get priority no. Provide priority no. 1 min  Registrar Staff     
2 Submit the priority number and get the request form Issue request form  1 min  Registrar Staff    RO Form 13
3 Fill up request form and submit together with student’s clearance Receive accomplished form together with student’s clearance 1 min Registrar Staff   RO Form 13
4A For Regular Programs, the counter clerk will turn over the  request form to the retrieval of records Retrieve the records 10-45 min Registrar Staff    
4B For Special Programs, the counter clerk give the accomplished form to the in charge for him to get the permanent record from the Department/College Dean then proceed to 6, 7 and 8          
5   Assess the number of pages to be paid to the cashier 1 min Registrar Staff    
6 Pay the corresponding fees to the cashier     Cashier Payment varies and in accordance with BOT  Approved Resolution No. 14, series 2007
  • TOR: for Official Use P55/page
  • TOR for Evaluation Purposes P30/page
  • Certification P35
  • Diploma: P165
7 Submit O.R. Issue claim slip of requested record/s 2 min Registrar Staff    
8 Present the claim slip on the scheduled date Release the requested documents 10 min Registrar Staff    

Feedback and Redress Mechanisms

Please let us know how we have served you by doing any of the following:

  1. Accomplish our Feedback From available in the offices and put in the drop box at the “Mamamayan Muna in Action” Center.
  2. Send your feedback through e-mail (
  3. Call BISU (CVSCAFT) Hotline (038) 501-7516; Text CVSCAFT SECRETARY (09209455453) OR text us at Text CVSCAFT GRIEVANCE (0918-2891270).

Talk to our OFFICER OF THE DAY If you are not satisfied with our service, your written/verbal complaints shall immediately be attended to by the Officer of the Day at the Public Assistance and Complaints Desk.

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