Registrar’s Office


Name of Service: Enrolment
Schedule of Availability of Service: Enrolment Period 8:00 a.m. to 5:00 p.m. (No Noon Break)
Who may avail of the service: All Freshmen, Transferees, Old/Returning Students
What are the requirements: For first year students

  • Form 138-A
  • Certificate of Good Moral Character
  • Photo Copy of Birth Certificate
  • 2 Copies 2” x 2” I.D. colored picture
  • 1 Copy 1” x 1” I.D. colored picture
  • Medical Certificate
  • Chest X-Ray Result (if necessary)
  • Stool Exam. Result (for Food Tech./HM students only)
  • CBC Result (Optional)
  • ISHIHARA Test Result (if necessary)
  • Audiometry Test Result (if necessary)
  • HEP B Test Result (if necessary)

For transferees

  • Certificate of transfer credentials
  • Transcript of Records (informative copy)
  • Item Nos. 2-12 of A

For old returning students

  • Accomplished student’s clearance
  • Rating Slip

How to Avail Service

Step Client Service Provider Duration In Charge Fees Form
 1 Get your Test Results from the Dean’s Office. Release test results to the students. 5 mins. Dean’s Office Staff
2 Go to the Registrar’s Office

New Students: Submit the test results and original copy of all the credentials.

Old Students: Present your report of grades.

The registrar’s staff will provide you with a registration form 1 min. Registrar’s Staff Registration Form
3 Proceed to the School Clinic Conduct Physical  and Medical check-up 10 min. Public Health Nurse
4 Proceed to the Student’s Affairs Office
(Only for students with scholarship grants)
Certifies the registration form by affixing the signature with the scholarship information. SAO Staff
5 Proceed to the Guidance Office Give copies of Student Inventory Form and Students with Special Needs Form. Guidance Counselor Student’s Inventory Form
6 Proceed to the EDP Office Encode student data and generate ISMIS accounts for new students.

Advice students to the current semester.

EDP Staff
7 Pay the Enrollment Fee
(For CADS Students and Second Coursers only)
Accept payment and issue receipt 10 min Cashier
8 Login to your ISMIS Student Accounts and enroll your subjects for the semester. Issue students copy of the enrollment form 2 min Registrar’s Staff
9 Proceed to the Registrar’s Office to have your enrollment approved Approve student’s enrollment and issue COR 5 min. Registrar’s Staff

Name of Service: Processing of TOR / Diploma / Form 137-A / Certifications
Schedule of Availability of Service: Monday to Friday /  8:00 a.m. to 5:00 p.m. (No Noon Break)
Who may avail of the service: All students/graduates of CSCST
What are the requirements:
  • Student’s Clearance
  • Documentary Stamp (1 stamp per document)
  • Authorization Letter (if by proxy)
  • Colored 2” x 2 “ I.D. Picture (1 copy)

How to Avail Service

Step Client Service Provider Duration In Charge Fees Form
1 Get priority no. Provide priority no. 1 min Registrar Staff
2 Submit the priority number and get the request form Issue request form 1 min Registrar Staff RO Form 13
3 Fill up request form and submit together with student’s clearance Receive accomplished form together with student’s clearance 1 min Registrar Staff RO Form 13
4A For Regular Programs, the counter clerk will turn over the  request form to the retrieval of records Retrieve the records 10-45 min Registrar Staff
4B For Special Programs, the counter clerk give the accomplished form to the in charge for him to get the permanent record from the Department/College Dean then proceed to 6, 7 and 8
5 Assess the number of pages to be paid to the cashier 1 min Registrar Staff
6 Pay the corresponding fees to the cashier Cashier Payment varies and in accordance with BOT  Approved Resolution No. 14, series 2007
  • TOR: for Official Use P55/page
  • TOR for Evaluation Purposes P30/page
  • Certification P35
  • Diploma: P165
7 Submit O.R. Issue claim slip of requested record/s 2 min Registrar Staff
8 Present the claim slip on the scheduled date Release the requested documents 10 min Registrar Staff

Feedback and Redress Mechanisms

Please let us know how we have served you by doing any of the following:

  1. Accomplish our Feedback From available in the offices and put in the drop box at the “Mamamayan Muna in Action” Center.
  2. Send your feedback through e-mail (
  3. Call BISU (CVSCAFT) Hotline (038) 501-7516; Text CVSCAFT SECRETARY (09209455453) OR text us at Text CVSCAFT GRIEVANCE (0918-2891270).

Talk to our OFFICER OF THE DAY If you are not satisfied with our service, your written/verbal complaints shall immediately be attended to by the Officer of the Day at the Public Assistance and Complaints Desk.

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